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Ask a Lawyer -- Corporations Question 21
Question: I incorporated an internet company almost a year ago in Nevada. However, things never came to be. So I want to dissolve the corporation but I have a company credit card that has an existing balance that I completely intend to pay off within the next 2 months. I've never made any money and always had a loss. How would I go about dissolving the corporation and do I need to pay off the balance before I dissolve it?
Response: The procedure for dissolving a Nevada Corporation that has issued stock or begun business is found in Nevada Revised Statutes Section 78.580. It reads as follows:
NRS 78.580 Procedure for dissolution after issuance of stock or beginning of business.
1. If the board of directors of any corporation organized under this chapter, after the issuance of stock or the beginning of business, decides that the corporation should be dissolved, the board may adopt a resolution to that effect. If the corporation has issued no stock, only the directors need to approve the dissolution. If the corporation has issued stock, the directors must recommend the dissolution to the stockholders. The corporation shall notify each stockholder entitled to vote on dissolution, and the stockholders entitled to vote must approve the dissolution.
2. If the dissolution is approved by the directors or both the directors and stockholders, as respectively provided in subsection 1, the corporation shall file with the Office of the Secretary of State a certificate signed by an officer of the corporation setting forth that the dissolution has been approved by the directors, or by the directors and the stockholders, and a list of the names and addresses, either residence or business, of the corporation’s president, secretary and treasurer, or the equivalent thereof, and all of its directors.
3. The dissolution takes effect upon the filing of the certificate of dissolution or upon a later date specified in the certificate, which must be not more than 90 days after the date on which the certificate is filed.
If you have not issued stock, the first step is a resolution of the board of directors approving of dissolution of the corporation. If you have issued stock, then (in addition to the board of directors resolution) you shall also need a resolution from all the shareholders approving of the dissolution.
Here is a link to the Notice of Dissolution form filed with the Nevada Secretary of State's office after the director resolution (and shareholder resolution, if necessary) has been passed. You'll to contact the Nevada Secretary of State's office inquiring as to the required attachments to be filed with the Notice of Dissolution. In most states, they'll want a copy of the board of directors and shareholder resolutions. Also, it is usually necessary to acquire what is called a tax clearance letter from the state taxing authority proclaiming that your corporation owes no state taxes. In some states it is necessary to publish a notice of dissolution prior to formal dissolution of a corporation. In reviewing the Nevada corporate statutes, I did not find such a requirement.
Do I need to pay off the corporate credit card balance before I dissolve it? I would not think that this is necessary; however, to be certain, my suggestion would be to inquiry with the Nevada Secretary of State's office.
Submitted: 7-5-2006; Andy, California
Response: 7-10-2006; JJR
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